The following local media sources are notified of divisionwide closings and delays. However, information may be edited or incomplete.
Television: CBS6, 8News and NBC12
AM radio: FOX Sports 910 and 1140 WRVA
FM radio: iPower 92; Q94; K95; 96.1 The Planet; Classic Rock 96.5; Mix 98.1; BIG 98.5; KISS 99.3; Easy 100.9; XL102; ESPN Richmond 102.7, 103.7 Play; iPower 104.1, Praise 104.7; KISS 105.7; Hot 106.1; and 106.5 The Beat
If emergency conditions change the school schedule in any way, all staff, parents and guardians will be contacted via the SchoolMessenger phone, email and text notification system as soon as a decision is made by the superintendent.
The following outlets are controlled by HCPS and will have the most complete and accurate information available.
Emergency codes will be used in reporting information to the local media sources. All HCPS sources will include specific instructions for staff.
CODE 0: Schools closed; no employees report; essential Facilities employees may be called in
CODE 1: Schools closed; 12-month employees do not report; all school-based Facilities employees report on time (special circumstances – overtime required)
CODE 2: Schools closed; 12-month employees report 2 hours late; all Facilities employees report on time
CODE 3: Schools closed; all employees report 2 hours late; all Facilities employees report on time
CODE 4: Schools closed; all employees report on time
CODE 5: Schools open 2 hours late; all employees report 2 hours late; all Facilities employees report on time
CODE 6: Schools open 2 hours late; 12-month employees and all Facilities employees report on time
Cancellation of activities
When schools are closed, all field trips, athletic events, after-school and evening activities are canceled. This includes adult education classes, staff development programs and any activities planned by outside groups in school facilities. Exceptions may be made, at the high school level only, if the activity involves tournament playoffs, district-, regional- or state-level competition or activities. Approval for the exception may be given only by superintendent or designee when conditions indicate transportation and facility access can safely occur. On nonschool days, should emergency conditions develop, the superintendent or designee will determine whether participation in scheduled events can be safely permitted.
When schools open two hours late, all half-day PEDD classes are cancelled.
As soon as a decision is made by the superintendent to close schools early due to emergency conditions, notification will be made to principals. News media sources will be contacted as soon as principals and parents/guardians have been notified.
Dismissal of students
Students are dismissed in the following order: elementary, middle (Virginia Randolph Education Center) and high schools.
Bus drivers and bus assistants
Bus drivers and assistants are advised to listen to local news media sources when emergency conditions arise. Drivers with shuttle runs will pick up students in the usual order and return students to their home schools. Principals must hold all buses until students in specialty center programs have returned to their home schools, unless otherwise notified by transportation. Special education buses will follow their designated routes. When buses serving a school have not arrived by the time of dismissal, other drivers are to return until all bus riders have been taken home. Transportation supervisors will contact principals once all students have been transported home safely.
Dismissal of staff
Staff may be dismissed at the discretion of the principal; however, some staff members must remain to respond to calls from parents or any situation that may occur as students are transported home. Facilities employees are not included in dismissal by the principal. Central Office and annex facilities will be notified by the superintendent (or designee) of early dismissal time.
Cancellation of activities
When early dismissal occurs, all field trips, athletic events, after-school and evening activities are canceled. This includes adult education classes, staff development programs and any activities planned by outside groups in school facilities.