If emergency conditions change the school schedule in any way, all staff and parents/guardians will be contacted via School Messenger phone & email notification system as soon as a decision is made by the superintendent.
The following outlets are totally controlled by HCPS and will have the most complete and accurate information available.
School Messenger: Phone & email notification system to all staff and parents/guardians.
HCPS Website: (henricoschools.us) Announcements and updates will appear on the homepage.
The following local media sources are notified; however, information may be edited or incomplete.
Television: CBS6, 8News, and NBC12
AM Radio: FOX Sports 910, 1140 WRVA, and News Talk 1240
FM Radio: iPower 92, Q94, K95, 96.1 The Planet, Classic Rock 96.5, Lite 98, BIG 98.5, KISS 99.3, Easy 100.9, XL102, 103.7 Play, Praise 104.7, KISS 105.7, Hot 106.1, and 106.5 The Beat
Emergency codes will be used in reporting information to the local media sources. All HCPS sources will include specific instructions for staff.
Code 0: Schools closed; no employees report
Code 1: Schools closed; 12-month employees do not report; all school-based custodial and maintenance employees report on time (special circumstances – overtime required)
Code 2: Schools closed; 12-month employees report 2 hours late; all C&M employees report on time
Code 3: Schools closed; all employees report 2 hours late; all C&M employees report on time
Code 4: Schools closed; all employees report on time
Code 5: Schools open 2 hours late; all employees report 2 hours late; all C&M employees report on time
Code 6: Schools open 2 hours late; 12-month employees and all C&M employees report on time
When schools are closed, all full-time 12-month employees are expected to maintain regular working hours except when central office is closed.
The following employees do not report unless students are in attendance: clinic attendant, school security officers, bus drivers, food service and temporary staff. A temporary person is anyone working 29 hours or less per week, substitutes and board substitutes. In the event schools are closed to students, any of these employees who report to work without permission from the Superintendent or his designee will be directed to leave the premises. No monetary compensation will be provided. Please be sure employees are clear regarding their classification: temporary, part-time, full-time, or 12-month. If you have questions about the status of employees, please check with the school secretary or call Human Resources at 652-3657. Annual leave may be taken if employees choose to report late or miss the day. However, supervisors should be notified prior to the start of duty time.
In any emergency event, all C&M employees (school and central office) are considered essential personnel. This designation requires employees to ensure school facilities are ready for use by staff and students following an emergency event. C&M employees should follow the guidelines below when school operation times are altered.
Early School Closing
All Construction and Maintenance employees (school and central office) should remain at their assigned location until notified by their C&M supervisor. Evening custodial employees should not report to work unless notified by their C&M supervisor. This includes full-time, part-time and temporary staff.
School Closed – All HCPS Employees
All Construction and Maintenance employees (school and central office) should not report to work unless notified by their C&M supervisor. This includes full-time, part-time and temporary staff.
School Closed – 12-month Employees Report (delay or no delay)
All Construction and Maintenance employees (school and central office) should report to work on time. This includes school-based evening custodial employees.
If there are questions, maintenance supervisors should contact the Maintenance Control Supervisor at 349-2464 and custodial supervisors should contact the Custodial Services Supervisor at 349-2477.
Cancellation of Activities
When schools are closed, all field trips, athletic events, after-school and evening activities are cancelled. This includes adult education classes, staff development programs, and any activities planned by outside groups in school facilities. Exceptions may be made, at high school level only, if the activity involves tournament playoffs, district, regional, or state level competition or activities. Approval for the exception may be given only by superintendent or designee when conditions indicate transportation and facility access can safely occur. On non-school days, should emergency conditions develop, superintendent or designee will determine whether participation in scheduled events can be safely permitted.
When schools open two hours late, all half-day PEDD classes are cancelled.
As soon as a decision is made by the superintendent to close schools due to emergency conditions, notification will be made to principals via School Messenger. Media sources will be contacted as soon as principals have been notified.
Dismissal of Students
Students are dismissed in the following order: Elementary, Middle (Virginia Randolph Education Center), and High Schools.
Bus Drivers & Bus Assistants
Bus drivers and assistants are notified to listen to local media sources when emergency conditions arise. Drivers with shuttle runs will pick up students in usual order and return students to their home schools. Principals must hold all buses until students in special/center programs have returned to their home schools, unless otherwise notified by transportation. Special education buses will follow their designated routes. When buses serving a school have not arrived by the time of dismissal, other drivers are to return until all bus riders have been taken home. Transportation supervisors will contact principals once all students have been transported home safely.
Dismissal of Staff
Staff may be dismissed at the discretion of the principal; however, some staff must remain to respond to calls from parents or any accident that may occur as students are transported home. C&M employees (custodial and maintenance) are not included in dismissal by the principal. Central office and annex facilities will be notified by the superintendent or his designee of early dismissal time.
Cancellation of Activities
When early dismissal occurs, all field trips, athletic events, after-school and evening activities are cancelled. This includes adult education classes, staff development programs, and any activities planned by outside groups in school facilities.